Requirements

 

Setting up the Hotel Intelligent Management Platform:

 

Training item

Training content

Install software

Before software installation, please make sure to verify the computer date and time, which cannot be changed after software installation. When selecting server type, please choose Access for standalone version, which enables one computer operation only. Please choose MS SQL Server for network version, which enables synchronous operations among several computers at the same time. 

Connect encoder

Connect the encoder together with the computer before running the software.

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Login to system

Click on the icon to run the software. There is no password needed.  Simply click OK to confirm. You can change this by selecting the "?" and updating the password. 

Software registration

After logging in, a registration window will pop up if your Encoder has not already been registered. If you see this pop up, please contact OpenKey for your registration number.  (OpenKey registers encoders prior to shipment in most cases.)  Enter your registration number and click "Regist".

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System setup

Go to “Files” menu and click “System setting”, then input default check-in days, check-out time, Hour Room default check-in hours, Empty clean room recovering time after check-out, password of making Spare card, Successful setting indication for group check-in, current language, room state icon.

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Next place the Authorization Card that came with your encoder on the connected encoder and click READ AUTHORIZATION CARD.

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Department setting

Go to “Files” menu and click ”department setting”, then add or delete information of departments.

Staff management

Go to “Files” menu and click “staff management”, then add or delete information of staffs.

Change operator

Go to “Files” menu and click “Change operator” to log in under a different user.

Change password

Go to “Files” menu and click “Change password” to modify the current user‘s password.

Backup database

Go to “Files” menu and click “Backup database” to save all information of the database for future use. For Access server, the backup file format is Date + .Access, e.g. 2012-04-09.Access.

Restore database

Go to “Files” menu and click “Restore database” to choose a file saved before. Click “Open” to finish. 


*If you are porting your RMS to another computer, make sure you back-up the database to an external location and then move the file onto the local drive of the new computer before restoring.  

Room type

1. Go to "Room management" menu and click “Room type” to get a dialog box.

2. Click “New” to get a dialog box, key in “room type”, “maximum card quantity”, “price”, and “remark” etc. Then click “OK” to finish.

3. To change a room type, please double click a room type (or choose a room type and click “Edit”) to get a dialog box. After modifying, please click “Ok” to finish. Choose a room type and click “Delete” to delete the room type. 

Building information

1. Go to “Room management” menu and click “Building information” to get a dialog box.

2. Click “New” and key in the “Building code”, “Building Name”, “Floor No.”, “Remarks”, then click “Ok” to finish. 

3. To modify a certain building information, select the certain building and click “Edit” to get a dialog box, then modify the related information and click “Ok” to finish. Choose the certain building and click “delete” to delete the building. 

Area Information

1. Go to “Room management” menu and click “Area information”, choose “add”, “Edit”, “Delete” to set area information.

Room Information

1. Go to “Room management” menu and click “Room Information” to get a dialog box.

2. Click “New” to have new guest room information dialog box and choose “Building”, ”Floor”, ”Area”, ”Lock type”. When choosing “Room type”, relative room price and Max card qty will pop up automatically. Input Lock No, Room No, and tick “Passage door” or “Not listed for check-in” if needed. If “Lock type” has been selected as “Sub of Suite”, Gate number will be selectable. Select the relative Gate number and click “OK” to finish. 

3. “Copy Room” key helps setting up a series of room data efficiently, especially on the same floor. While the room number is increasing by clicking “Copy Room” key, the building number and floor number keep the same. If there is a same room number during increasing, it will skip it automatically.

4. “Add Sub” makes Sub room from letter A to Z based on the chosen room. The chosen room will become a Suite after sub room is added. 

5. “Copy Floor” helps setting up exactly the same floor as the source floor, including setting of suite and sub. 

6. “Modify”: Choose a room and click “Modify” (or double click a room), change room information and click “OK” to finish.

7. “Batch update”: choose the relative rooms, click “Batch update”, select the item needed to update, choose or input the relative information and click “OK” to finish. 

8. “Create Room”: put a card on the encoder, choose a room and click “Create Room” to make a “Room Creation Card”. Read this card on the lock to input room info. into the lock.

9. Connect handheld device with the computer, choose “PC synchronization” in the device menu and click “OK”. Click “Select All” in the lock software and click “Download” until a “di” sounds to finish. Put the handheld device close to the lock sensor and input the room info. into the room. 

FIT Check-in (standard guest key)

Put a card on the encoder, go to “Card Management”, and click “Check-in”. Select a room, input the relative check-in information on the right side of the window, and click “Issue” to finish. A Guest Card cannot open a lock when lock deadbolt extends. And Guest card is invalid after check-out time. Remark: If an Area has been chosen, this Guest Card can open all rooms in this Area.  

Group Check-in

1. Put a card on the encoder, go to “Card Management”, and click “Check-in”. 

2. Select “Group Check-in” in Check-in mode. Choose room in the left room list, making use of Ctrl key,  Shift key or mouse to choose a batch of rooms at a time and click “Issue”. Change “Default Card Number” to make more than one card for each chosen room.

3. Input other relative check-in information, click "issue", and put empty cards on the encoder continuously until all chosen rooms have been check-in.

Hour Room Check-in

Put a card on the encoder, go to “Card Management”, and click “Check-in”. Select a room, select “Hour room” in Check-in mode, input other relative check-in information on the right side of the window, and click “Issue” to finish.

Reservation

Put a card on the encoder, go to “Card Management”, and click “Check-in”. Select a room, tick “Booking” on the right side of the window, input other relative check-in information, and click “Issue” to finish. 

Confirm booking

Go to “Card Management”, click “Confirm Booking”, input guest name or room number, tick “Fuzz query”, and click “Find” to display the relative reservation information. If the room information is correct, click “Confirm” to finish. Reservation card is able to open the door 1 minute after confirmation without setting card via the computer.  

Change valid time

Put the Guest Card on the encoder, go to “Room Management”, and click “Change valid time”. Adjust the check-out time and click “Confirm” to finish. 

Check-out without card

Go to “Card Management”, click “Check-out without card”, input guest name or room number, tick “Fuzz query”, and click “Find” to display the relative check-in information. If the room information is correct, click “Confirm” to finish. Room status will turn to Dirty room after check-out without card. 

Remark: this operation cannot block the lost Guest Card. To make lost Guest Card cannot get access to the room, an Access Stop Card (refer to Step 29) is required to read the lock. 

Cancel card

Go to “Card Management”, click “Cancel card”, choose operator or card type, click “Query” to display the card information. Choose the card information, put an empty card on the encoder, and click “Cancel this card”. Read this “Cancel Card” on the lock, and the lost card cannot open the room. This operation is available for all cards except Authorization Card and Guest Card. 

Recover card

Go to “Card Management”, click “Recover Card”, choose operator or card type, click “Query” to display the card information. Choose the card information, put an empty card on the encoder, and click “Recover”. Read this “Recover Card” on the lock, and the canceled card can open the room again. 

Master Card

Put a card on the encoder, go to “Card Management”, “Make special card”, “Master Card”. Set valid time, card holder, passage mode, deadbolt unlocking, if block previous cards, and click “Issue” to finish. This card can open all rooms of the hotel. 

Building card

Put a card on the encoder, go to “Card Management”, “Make special card”, “Building Card”. Set valid building, valid time, card holder, passage mode, deadbolt unlocking, if block previous cards, and click “Issue” to finish. This card can open all rooms of the chosen buildings. 

Floor card

Put a card on the encoder, go to “Card Management”, “Make special card”, “Floor Card”. Set valid building, valid floor, valid time, card holder, passage mode, deadbolt unlocking, if block previous cards, and click “Issue” to finish. This card can open all rooms of the chosen floors.

Access stop card

Put a card on the encoder, go to “Card Management”, “Make special card”, “Access stop card”. Set valid building, valid floor, valid date, card holder, if block previous cards, and click “Issue” to finish. This card stops all previous guest cards from opening the lock. 

Lock Data card

Put an MF1 S70 data card on the encoder, go to “Card management” “Make special card”, select “Setting card” “Lock Data Card”, select card holder, then click “Issue” to finish.

Time card

Put a card on the encoder, go to “Card Management”, “Make special card”, select “Setting card” “Time card”. Make sure current time is correct, input “Time difference” and click “Issue” to finish. Each lock is recommended to adjust lock time by this card every month.

Lock set card

Go to “Card management” “Make special card”, “Setting card”, “Lock set card”, select the special setting, setting end time, card valid time, card holder, if block previous cards, and click “Issue” to finish.

Block this card: to make the chosen kind of card unable to open the lock.

Block all cards except: to make only the chosen kind of card able to open the lock.

Passage door: to set/remove passage function of the lock.

Disable door ajar alert: to make the lock give no alarm when the door is not closed correctly and completely. 

All cards override deadbolt: to make the lock opened by cards even when lock deadbolt extends.

Set Area

Go to “Card management” “Make special card”, “Setting card”, “Set Area”, put a card on the encoder, select Area group, end time, card holder, if block previous cards, and click “Issue”. Read this card on the lock to input the area information. 

Clear Area

Go to “Card management” “Make special card”, “Setting card”, “Clear Area”, put a card on the encoder, select Area group, end time, card holder, if block previous cards, and click “Issue”. Read this card on the lock to clear the area information.

Clear Room Information

Go to “Card management” “Make special card”, “Setting card”, “Clear Room Info”, put a card on the encoder, select end time, card holder, if block previous cards, and click “Issue”. Read this card on the lock to clear the room information. You can also read Authorization card 3 times continuously to clear room information. After clearing room information, new room number can be input in the lock. 

Make Multi-door card

Go to “Card management” “Issue Multi-door card”, then get a dialog box. Using Ctrl key,Shit key or mouse to choose rooms in the left room list, input the card information and click “Issue” to finish.

Block Multi-door card w/o card

Go to “Card management” “Block Multi-door card w/o card”, then get a dialog box. Input card holder, Room no., click “Query” to display the relative card information. Choose the card, and click “check-out” to block the card. 

Remark: this operation cannot disable the lost Multi-door Card. To make lost Multi-door Card cannot get access to the room, pls cancel this card (refer to Step 25).

Check-in information

Go to “Query”, “Check-in information”, input query conditions, and click “Query” to display all relative check-in information. 

Expected check-out record

Go to “Query”, “Expected check-out record”, and click “Query” to display all expired rooms or rooms supposed to check out today .

Check-out without card

Go to “Query”, “Check-out without card”, input operator, room no., valid time and click “Query” to display all suitable record. 

Card making record

Go to “Query”, “Card making record”, input operator, card type, valid time and click “Query” to display all suitable record.

Card Holding record

Go to “Query”, “Card Holding record”, click “Query” to display all suitable record.

Operator record

Go to “Query”, “Operator record”, select operator, click “Query” to display all suitable record.

Lock Interrogation

Interrogate RFID usage on locks by data card: 

1. Make a Lock Data Card (refer to Step 31).

2. Apply the “Lock Data Card” to the lock sensor area. Hold the card close to the lock sensor around 20sec until green light stops flashing.

3. Put the card back to encoder. Go to “Query” “Entries Record”, click “Read new data” to finish.

Remark: Data card can collect 338 entries record only. 

Interrogate RFID usage on locks by handheld device:

1. Switch on the handheld device, go to “Lock Maintenance”, “Read opening record”, “RF data collection”. 

2. Put sensor area of the handheld device close to the lock to collect the record. Hold the device for around 20sec. Successful collection ends up with green light. Failed collection ends up with red light. If collection is failed, please try to collect again.  

 3. After data collection, choose “PC synchronous”, and connect the handheld device to the USB port of the computer. 

4. Go to “Query” “Entries Record”, click “Read new data” to finish.

Remark: Handheld device can collect 992 entries record. 

Verify mobile key usage:

1. Log into OpenKey HOST and click "Logs".

2. Select "Filter" and choose a date range

3. Type in the room number in the search bar.

Clear Data

Go to “Addition” “Clear data”, select the data needed to clear and click “Clear” to finish. 

Remark: To prevent loss of data, please backup database before clearing data. When database is big and system operation speed is slow, pls clear card making record and entries record. 

 

 

Programming your NXT-150 Locks:

 

1. Once you have built out the hotel mapping, you are ready to program your locks.  Connect the encoder to your windows computer. 

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2. Connect the programmer to your windows computer. 

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3. Open Intelligent Room Management system (RMS)

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4. Click “OK” to log into the Intelligent RMS.


5. Click the power button on the handheld programmer and select PC Synchronization.


6. On the Intelligent RMS, click “Room Management” and then “Room Information.”

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7. Click “Select All.”

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8. Click “Download.” You should see a message on the RMS system saying the operation was successful. The handheld programming device should also show a success message. 

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Installing and Programming RFID Locks:


*Doors must be bored prior to installing locks. 


**You must program each module, one by one as you install them.  If you install all the modules prior to programming, the Installer Pro application will not be able to identify which module you are trying to program.**  


Components:

  • Front faceplate
  • Back faceplate
  • Turn piece square bar
  • Batteries
  • Battery cover
  • Cylinder
  • Cylinder screw
  • Faceplate screws
  • Square bars
  • Rubber plug
  • Forend / Mortise plate
  • Forend screws
  • Mortise
  • Mortise screws
  • OpenKey Module



Lock Installation Video: 


  1. Insert the mortise into the side of the door, ensuring it is the correct direction and feeding the wires at the top of the mortise through the mortise bore whole and out of the top bore hole.
  2. Affix the mortise into the side of the door using the mortise screws.
  3. Attach the forend/mortise plate and fix it in with the forend screws.
  4. On the inside of the front faceplate, remove the screws immediately under the cabling on either side of the cylinder hub.A close up of electronics

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  5. Affix the cylinder to the cylinder hub and replace the screws.
  6. Connect the wires on the inside of the front faceplate to the universal module and mortise wires through the top bore hole. Tuck the wires to ensure they are not pinched, as this will create issues. 
  7. Insert a square bar into the handle boar hole, lining it up with the spindle hole.  
  8. Line up the faceplate, ensuring the components connect in to their appropriate places. 
  9. On the other side of the door, a square bar into the handle boar hole, lining it up with the spindle hole. 
  10. Insert the turn piece square bar on the inside of the back faceplate alining it with the deadbolt lever. 
  11. Line up the back faceplate, ensuring the deadbolt lever is in the right position and the battery cable is accessible through the top battery hole.  
  12. Use the faceplate screws to affix the two sides of the lock to the door. A close up of a computer

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  13. Check the installation by trying out the deadbolt lever and handles. 
  14. Install the batteries into the battery cover, ensuring the positive and negative sides are correlated correctly.
  15. Connect the cable to the battery case cable.
  16. Line up the battery case and affix the case with a screw 


Programming NXT 150 Locks for RFID use:

  1. Take the handheld programmer and the Authorization Key Card to the first lock.  
  2. Hold the Authorization Key Card to the lock for 3 seconds. A blue light should show on the lock when successful. 
    • If you see a red light, this means the action was unsuccessful. Return to the Hotel Intelligent System and read the authorization card.  Go to "Files" menu and click "System setting", then place the authorization card that came with your encoder on the connected encoder and click "Read Authorization Card."  This will associate the card with your programmer. 
  3. Select “Lock Maintenance” on the handheld programmer.
  4. Select “Install Lock"
  5. Select the appropriate room number and click the green “OK” button on the programmer. 
  6. Hold the programmer up to the lock for 3 seconds.   You should see an “Operation Successful” message on the programmer. 

 


Programming OpenKey Universal BLE Module:

 

****You must program each module, one by one as you install them.  If you install all the modules prior to programming, the Installer Pro application will not be able to identify which module you are trying to program.****  

 

Launch the OpenKey Installer Pro App and verify that Bluetooth is on and permissions granted in the app. 

 


 

Log in with the property credentials provided by OpenKey.

 

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Select where you will be installing the first module. 

 

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Select the room you are going to install from the list of rooms.  

  • If the room list doesn’t match your property, contact OpenKey.

 

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Reopen the Installer Pro app, and then click “NEXT.”

 

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Place the phone 2 inches from the bottom of the lock and select “INSTALL.”

 

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The app will now search for the module, synchronize, and complete the programming. 

 

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*If you have issues, please perform the following troubleshooting steps:

  1. Verify all wires are connected properly, no wires are pinched, and the lock has power.  
  2. Verify your Bluetooth is on and the app has permission to use it.
  3. If you continue to have issues, change out the harness first and test again.  
  4. If you continue to have issues, change to a new module and test again.  

 

This completes the programming of this module. Attach the face plate, Click “INSTALL ANOTHER,” and move to the next lock.